Job Vacancy: Senior Administration Officer


Job Vacancy: Senior Administration Officer

Reference Number: CSP/21/2023

Salary: R359,517 per annum

Centre: Pretoria


  • National Diploma/ Degree in Public Administration or equivalent qualification.
  • 2-3 years’ experience in Secretarial/ Office Administration or Personal Assistant field.
  • Understanding of the management information and formal reporting systems, professional office etiquette, and knowledge of office administration.
  • Knowledge of Public Service Regulations, Public Service Act, Public Finance Management Act, Treasury Regulations, Supply Chain Management procedures, and Public Service staff code.
  • Computer literacy, strong communication (verbal & written) skills.
  • Presentation skills, planning and organizing skills.
  • Ability to interact with all functions & levels including top management and facilitation skills.
  • An analytical approach to problem-solving, confidentiality, integrity, and honesty.
  • Ability to work under pressure and work long hours.
  • Driver’s License.


  • Provide executive administrative support, ensure an effective flow of information and documents to and from the office of the Head of Department.
  • Coordinate travel arrangements, schedules, and manage appointments.
  • Coordinate and administer leave register and telephone accounts for the Office of the Head of Department.
  • Prepare briefing notes for the Head of Department, safekeeping of all documentation.
  • Provide logistical support services, process and submit subsistence and travel claims.
  • Handle queries from internal and external clients.
  • Manage the budget of the office of the Head of Department, monitor expenditure and alert the Head of Department of possible over and under-spending, keep a record of expenditure and other financial commitments.
  • Check and verify financial reports, compilation of various submissions/ memoranda and responses in relation to the disbursement function.
  • Oversee effective, efficient, and economical utilization of the funds.


Ms NM Sefiti / Mr M Maiko Tel No: (012) 4931 390 / 012 4931 338


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