Job Vacancy: Senior Administration Officer

Reference Number: CSP/21/2023

National Diploma/ Degree in Public Administration or equivalent qualification.
2-3 years’ experience in Secretarial/ Office Administration or Personal Assistant field.
Understanding of the management information and formal reporting systems, professional office etiquette, and knowledge of office administration.
Knowledge of Public Service Regulations, Public Service Act, Public Finance Management Act, Treasury Regulations, Supply Chain Management procedures, and Public Service staff code.
Computer literacy, strong communication (verbal & written) skills.
Presentation skills, planning and organizing skills.
Ability to interact with all functions & levels including top management and facilitation skills.
An analytical approach to problem-solving, confidentiality, integrity, and honesty.
Ability to work under pressure and work long hours.
Driver’s License.

Provide executive administrative support, ensure an effective flow of information and documents to and from the office of the Head of Department.
Coordinate travel arrangements, schedules, and manage appointments.
Coordinate and administer leave register and telephone accounts for the Office of the Head of Department.
Prepare briefing notes for the Head of Department, safekeeping of all documentation.
Provide logistical support services, process and submit subsistence and travel claims.
Handle queries from internal and external clients.
Manage the budget of the office of the Head of Department, monitor expenditure and alert the Head of Department of possible over and under-spending, keep a record of expenditure and other financial commitments.
Check and verify financial reports, compilation of various submissions/ memoranda and responses in relation to the disbursement function.
Oversee effective, efficient, and economical utilization of the funds.

Ms NM Sefiti / Mr M Maiko Tel No: (012) 4931 390 / 012 4931 338